If you’re familiar with email specifically, sending and receiving email messages that are not stored on your computer, you’re already partially operating in the cloud. Of course, cloud computing is much more than that, but most people are not familiar enough or comfortable enough to consider moving their entire operation to the cloud.
The definition of cloud computing is:
The practice of using a network of remote servers hosted on the Internet to store, manage, and process data, rather than a local server or a personal computer.
Simply put, the files you create, the applications you use, and any other tools necessary to manage your business are all off on a web server that you and your team have access to. Sounds scary because the data you use everyday isn’t totally in your control – You rely on a web server(s) to do all the work while you simply “talk” to the server to get what you need.
The advantage of cloud computing is that their ISN’T a web server that you have to manage at your home or office. Additionally, companies that create and offer cloud computing solutions (email, document storage/management, web and application hosting, marketing, and communication and collaboration tools) are better at security and disaster recovery than you probably are…Just keeping it real.
Consolidated Business Portal
Cloud computing services like Google’s G Suite (Google Apps for Business) and Microsoft’s Office 365 takes most of your current team’s operations and consolidates them into one service. So instead of going to one application to manage email, another application to create/manage documents and files, another application for inter-office/team communication, etc., you can migrate all those separate tools to one service for simple access and management.
Easier Team Management
Now that you have one portal to access most of your business tools, when it comes time to bring on new team members, manage current members, you don’t have to jump around to separate services to:
- Create user accounts
- Set up user email
- Give users access to files
- Manage application licenses and downloads
All the tools needed for team on-boarding and management are in one spot and makes managing your team easier, especially if you don’t have a dedicated IT specialist on the payroll…
But you do know an IT professional that’s just a contact page away #PLUG.
Organized Document Management
Included in most cloud computing platforms is the ability to store and share files in the cloud. This feature is important because not only can you manage and synchronize your files across multiple devices, you can use one centralized file management system for your entire team, versus every team member using their own file system with multiple copies of the same file spread across multiple devices/users.
The ability work together on files and projects is at the core of any good team. Cloud computing offerings from Microsoft and Google include various messaging, voice and video communication tools that enable team members to collaborate on individual files, as well as provide one primary method of communication for team members and customers/clients so conversations aren’t spread out over multiple services, tools, or applications.
Whether you’re working alone, or apart of a team, it can be a challenge to remain efficient and productive when you also have to manage all your files, contacts, calendars, applications, messaging and other services across different applications.
Cloud computing offers that one platform to consolidate and organize your operation so you can focus on your business, not in your business.
Can your business business benefit from moving to the Cloud?